Today’s Challenge : The selling game has changed but our systems and tools
haven’t kept up. To respond to market demand, the retailers have vastly
improved their systems and in doing so have also gotten more complex, while wholesalers
are still leaning on older tools and software trying to keep up. How do we
manage our order and shipping process better without installing new and costly
computer systems ? EDI Assistant
Software from SDCNY Inc.
Q: EDI Assistant Software,
What exactly is it ??
A: This software works as an add
on to your current EDI solution. It has the ability to capture inbound and
outbound data and give you many additional features that your current
solution does not. It will not interfere or change the way you are currently
processing your EDI. It is a system where you can be on top of your EDI without
having to be a computer expert. EDI is the lifeblood of a business today and
too many companies do not manage their EDI properly. Poor EDI management can
lead to loss of orders, chargebacks and even loss of customers. Also, EDI data
can be used for your benefit, as we will explain later.
Q: What can it do for me ?
A.
* Eliminate Preventable chargebacks by catching problems before
they are
charged back
* Speed
up accounts receivables by having
documents sent quicker and research
done faster
* Simplify deductions research by having all
the information available by pushing
one button
* Free up working capital
Sample everyday uses of the
system:
Owners / Presidents / Sales
Managers :
- Are
you always asking the IT staff if a certain order arrived? Get an email as soon as it arrives.
- Price
changed ? Don’t just let the system change the price. Is it authorized ?
Get an email warning.
- Did
all of our ASN (shipping notices) get acknowledged from the vendor? If
not, receive an email (This is on of the leading causes of chargebacks).
- Sales
Data – How are the items selling in the stores and how much stock is left
in each store? This information is
available from the vendor and usually just has to be requested.
Information is power, use it.
- Purchase
order cancellations – receive an email right away. No more mistaken
shipments.
- Have
you billed all of your shipments ? Many times due to the rush to ship,
billing is not done in a timely manner. Verify YOUR billing is being done.
- On
time calculator – How have you been with shipping your orders? Are you
always late? See exactly what and how you are shipping.
IT Managers / EDI Personal
- Price
change warnings (see above)
- ASN
not received warnings (see above)
- Look
up EDI documents with ease. All documents are stamped with document
Ids, PO Numbers, Control Numbers,
Ship Dates, Store Numbers and transmission dates. In the event you need to
reference back to the raw data, no need to search thru hard to use EDI
translators for where and when the data is. You have all the
references to find it.
- PO
History tracking – see all EDI as it relates by customer
Inter-Office Personal
- Accounts
Receivable department can look up on there own if invoices were
transmitted and acknowledged via EDI. No more waiting weeks for the EDI
department to respond.
- Chargeback
department can verify if ASN’s were sent and see the weights and cubes and
how many cartons were transmitted, again, no need to wait for the EDI
department to look things up.
- PO
History tracking – see all EDI as it relates by customer
EDI Assistant Specifications Sheet
Sample Report listing includes
the following….